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%	Committee Meeting Minutes
%	Academic Year 2000/2001
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%	Mark Dennehy
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\titlehead{\sf Dublin University Rifle Club\\
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\begin{Minutes}{Minutes of the 15th Committee Meeting of the Dublin University Rifle Club}
\participant{
Steven Watterson \textit{(Captain)},\\
Benjamin Jones \textit{(Treasurer)},\\
Mark Dennehy \textit{(Secretary/Match Secretary)},\\
John Keeney \textit{(Ammo\&Equipment Officer)},\\
Alan Smyth \textit{(Chief Range Officer)},\\
Conor McDermottroe \textit{(Public Relations Officer)},\\
Peter Byrne,\\
Deirdre Ninaber \textit{(Ladies' Coordinator)}\\
}
\minutetaker{Mark Dennehy}
\moderation{Steven Watterson}
\missingExcused{
}
\missingNoExcuse{
}
\minutesdate{27 Nov 2001}
\starttime{1845}
\endtime{2100}
\location{IAMS Conference Room
}

\cc{
DURC Committee\\
}

\maketitle

%-----------------------------------------------------------------------

\topic{Secretarys Report}

Mark reported that he had been contacted by Nick West in
regard to post delivered to 69 Regents House, apparently an
old Rifle Club address. Mark had never heard of this, or seen
where it was. Ben said most RRPC mail made it to DUCAC so
some internal college routing must take place. Mark agreed to
look into this.

\task{Mark}{Look into the Regents House address}

Mark reported that the NSRA/Eley postal as well as the NSRA
Summer season postal competition entry forms had arrived. The
deadline for the NSRA/Eley entrys was Jan 16. It was decided
to set minimum average scores for shooters wising to enter,
85/100 for prone 25yd, and 70 for 10m Air rifle.
The Summer season postals were discussed. It was decided not
to enter large numbers of competitions due to the lack of
shooters during summer due to holidays. Mark pointed out that
10m shooting falls off out of season and that the summer
postal was an ideal opportunity to at least slow this.
Mark will recruit shooters for these competitions.

\task{Mark}{Recruit shooters for the postal competitions}

\topic{Treasurers Report}

Ben reported that we now have \pounds400 in the bank after
bills are accounted for, though he suspected that was high
and that we had some bill somewhere under the radar.
Squad training money has been applied for, but we need bills
to claim it. Mark will get Pat O'Brien to send us a bill
from the NTSA. John thought that the RO Training Course
should be paid for from coaching, Ben said no, it should come
from fees because we get very little money for coaching and
we can't claim National Squad training from anything but
coaching.

Ben reported that Cathy has said that there is absolutely no
way DUCAC will pay for the colours to be held in WTSC. Steven
asked what their justification was. Ben said that DUCAC say
that every other club hosts colours for free. WTSC have
to charge for the new range. UCDRC charged us range hire last
year. The question of whether or not to use WTSC's new range
came up and was quickly dismissed as being too expensive.
John wondered what the state of the old WTSC range was and
Mark reported it had been refurbished and was still in daily
use. Ben asked for a decision - UCDRC or WTSC. John was for
WTSC for the variety, lack of a home team advantage to anyone
and the social aspect of the event. Alan pointed out that we
wanted to run the triad competition the next day. Ben
wondered if we could stay overnight in WTSC. It was thought
it wouldn't be a problem. Steven wondered if UCD would be
better as it was easier to get home from. Alan pointed out
that that was a disadvantage from our point of view.
Logistics were discussed - people will travel by bus, Mark
will drive the equipment out in his car, as he does not
expect to stay overnight, claiming old age as a reason. A
vote was take on holding the colours in WTSC, all were in
favour. 

Ben asked if more pellets were needed, John replied that they
were.

\topic{CRO Report}

Alan began with the recent problem with the range keys going
missing temporarily. John gave the full story, and pointed
out that having the safe open was completely unacceptable.
Steven pointed out that DUCAC is contacted by college
security when this happens and lots of running about ensues.
John said that all ROs must supply telephone numbers - home,
work, mobile and emergency contact numbers. These should be
kept private for the club officers and CRO only. Alan pointed
out that David Gallagher (who had the keys) has no mobile at
present. He wondered if all ROs should have a mobile as a
mandatory requirement. It was decided that this wasn't
workable. Mark brought up Alan's idea of a duplicate keyset.
This was dismissed as being a bad security risk. Steven
wondered if Security should have a second set of keys. John
pointed out that this would get Security unnecessarily
involved before we had the opportunity to recover the keys.
Peter wondered if a keyhook at the safe would be a better
idea as the current keyhook is in an akward position. John
thought that if our current one doesn't work, a new one
wouldn't either. Steven agreed that the current location was
daft. Peter thought that a keyhook in a convienent location
would be more likely to be used. Peter suggested a more
obvious location, but Ben pointed out that this was a
security risk. Deirdre suggested inside the safe door as a
location. 

Alan wondered why noone checked the logbook in Front Arch.
John agreed, and said that Ray had been irresponsible in that
he had called John, who was not responsible, and effectively
said that he (Ray) had to go home and that John was not in
charge of the situation. Alan agreed that this was not on.
John was unhappy at Ray's not checking the logbook for his
own expediency. Alan pointed out that it would be hard to
check the logbook without security getting upset. Mark
pointed out that Ray did call, but didn't check the book.
Peter at this point said that if the committee felt that
disciplinary action was called for, we should get Ray in the
discussion. Alan said that the committee had to decide if
that was called for first. 
Steven said that there were two courses of action under
consideration. Firstly was a review of the keys procedures,
and second was disciplinary action against David and Ray.
John said that the keys procedure must be reviewed, and Range
Officer retraining is required in procedures and
form-filling. Deirdre agreed, saying that there was too much
covered in the original RO meeting, and another was needed.
Steven said that one should be arranged. Ben asked John what
he thought Ray should have done. John said he should have
taken responsibility as senior RO on the scene and that
calling John (who is not CRO) out of bed so Ray could go home
was not the correct action. Alan said we needed coherent
procedures and a set of contingency plans. Steven said that
in principle, this was a serious breach of security, but in
practise it wasn't as serious as first seen. Alan pointed out
that until the keys are located, we can't assume they haven't
been stolen. Mark pointed out that even the appearance of
a security risk was a very serious threat to the club. Steven
asked for a course of action. Deirdre reitereated her
opinion that another RO meeting was needed. Peter said that
the importance of procedures needed to be stressed there.
Mark said that this loss of keys has happened far too often
allready. Conor suggested stressing procedures. Ben said that
that wouldn't work, as it hasn't in the past. Alan suggested
a hardware solution, with a keyswitch for the target lights
that forces the keys to be in one position when shooting so
their removal is immediately obvious. Mark and Alan then had
a technical discussion on how to do this. It was accepted by
all after this. Ben wanted to know how much it would cost.
Alan is to source and price hardware. John said this should
go in the Risk Assessment Document.

\task{Alan}{Source and Price hardware for keyswitch}

\topic{A\&E Report}
John reported on the ammo count discrepencies. ROs need to be
more careful with paperwork. 48 T22 rounds are still
unaccounted for. Steven and Conor both thought it might be
their fault. Mark pointed out that this was a safety risk.
Peter wondered if it could just be an accounting mistake.
John said we have no way of knowing as there's no record of
the ammo leaving Front Arch or being used on the Range. John
said it's most likely been used in competition and there's
been no crime, but all rounds can be traced to us if used in
a crime. Mark pointed out that that sounds funny but
definitely is not. Ben pointed out that the number on the box
is not always the number of rounds in the box. John said this
practise of writing the number of rounds on the outside of
the box must cease immediately. All ROs must
\textbf{physically} count \textbf{all} rounds. Physical
counts must be done whenever time permits. In case a
discrepency is found it must be \textbf{immediately} reported
to John. The ammo procedures must be reformalised as we have
been getting far too informal lately, which is an
unacceptable state of affairs. Security must be tightened up.
ROs must be brought together for a discussion on this and
retraining.

Ben wondered when this meeting was scheduled for. Alan set
the date at Tuesday Janurary 8th on the range at 1830. 

\task{Alan}{Announce RO Meeting}

John reported we have plenty of targets and  .22 ammo, we need some
pellets and Rifles S and V are due back from Dave Cooney in a
few days.

Steven asked about the behavioual problems with the other
rifles (the 603's trigger and T's action). Alan said the 603
trigger problem (premature release of the shot) was caused by
the trigger being set too lightly and the action being
handled too roughly. Peter and John disagreed with this
evaluation. Steven thought a servicing was a good idea. Mark
asked when the rifles were last serviced, Alan said it had
been over two years. Conor pointed out that .22 rifle \#4
also misfires. Mark said that he had found the problem with
the bolt some months previously and had cleaned the bolt with
solvent to keep it working for a few days as a stopgap
measure. We were to have given it to Dave Cooney for
servicing within the week - it had still not been sent as of
this meeting. John has examined the bolts of most of the
rifles and most need servicing. \#4's bolt's firing pin needs
sharpening.

John will adjust the 603 trigger to try to solve the problem
- if this doesn't work, we'll send it to Dave Cooney. The
others shouldn't be all sent off at once. Alan said not to
play with the trigger but to get it properly fixed. Ben
pointed out that the 603 was now a general-purpose club rifle
and shouldn't be set with a light trigger. Steven said that
club rifles shouldn't be tweaked by experienced shooters to
the point where they become a hazard for novice shooters. 

\task{John}{Adjust 603s trigger and report}

\topic{DURC 10m Open Review}

Ben reported a \pounds1500 profit, quickly corrected to a
\pounds55 profit. Mark has been paid \pounds20 for his
cheesecakes, \pounds20 went on first round drinks, \pounds13
was set aside for engraving the shield and \pounds37 for the
NTSA levy. 

Mark and Alan settled their entry fees. 

Steven wondered about paying UCD a range fee. John wondered
about paying Cahal personally as he'd made considerable
effort to get the range open for us. This was discussed and
it was agreed to pay UCD \pounds20 towards consumables used
and to give Cahal a personal present - a nice bottle of wine
was chosen. 

\subtopic{Notes for next year}

Steven felt that this year had worked well and was an
excellent template for from now on. Mark said we needed
earlier advertising, and more ROs. Ben said we needed a
person on the desk to handle entrys, and to get there
earlier. A round of applause was given to John for getting
Terry McAuley to present the prizes. Mark reported
presenting Terry with a bottle of whiskey for having done
this. Mark also pointed out that next year we need to have
the perspex shield and a video camera to film the finals from
in front of the firing line. 

\topic{RO Dinner}

The invitation list was discussed. Quick votes were taken.
College dignitaries were not to be invited. Other shooting
community people were to be invited, along with all ex-ROs
and ex-Captains. John said Ray would have to help hunt down
the ex-Captains. Steven suggested this was best saved for the
40th anniversary dinner. 

John asked about the invitation list for the ex-Captains
shoot held on the day after Boxing day. It was agreed that
all ROs, ex-ROs, ex-Captains and Committee were to be
invited. 

Mark then reported that the booking for freemans on the 15th
was impossible. The 18th was discussed but dropped due to
large numbers of college functions on that day. The 17th was
selected instead. 

\task{Mark}{Book Freemans for the 17th}

\topic{Turkey Shoot}

Ben has bought prizes and catering supplies for this event.
Beer has been procured, but will have to be sold at \pounds1
per can. Mugs/Cups are needed for the mulled wine. John has a
set of 12 in his house awaiting transport to the range. It
was suggested that Niamh bring them as she's the stronger of
the the pair. 

\task{John}{Bring in mugs}

\topic{National Squad}

The upcoming Dec 1st/2nd National Squad training session was
discussed. As it was to be 10m Air Rifle only, few were
interested. Peter, Mark and Ben were the only interested and
qualified parties. 

\topic{Christmas lists}

Mark said he wanted to see DURC give christmas cards and
presents to appropriate people. Superintendent Daniel Quinn,
College Security, Terry McAuley, Trevor West and Pat Moray
were to receive a bottle of whiskey, Cathy and Geraldine
were to receive a box of chocolates or a bottle of wine, and
charity christmas cards should be sent to all in DUCAC, the
Department of Sport, and so forth. Ben will handle this as
Mark is handling this for the NTSA.

\task{Ben}{Buy whiskey/wine/chocolate/cards for christmas
lists}

\topic{Capital Grant}

Ben says we have \euro{1600} in total, \euro{300} for a gun
safe and \euro{1300} for a new air rifle. John says we are
applying to the Department of Tourism and Sport's Capital
Grants program, so the money is frozen. DUCAC will be more
flexible with funding if they see us as not fully dependant
on them. It was noted that Terry McAuley and Pat Moray were
not happy at the prospect of DURC acquiring more rifles.

\topic{Any Other Business}

\subtopic{Jackets}

Steven suggested getting Frank De Salle's jacket converted
from a Right-handed to an ambidexterous jacket at a cost of
approx. \pounds30. This was enthuastically agreed on and it
was suggested we do this for all the other jackets, though it
was felt doing it for a few was sufficent. John also
suggested refitting all the jackets with new zips.

\task{Steven}{Follow-up on jacket conversions}

\subtopic{Pony Club coaching}

Sunday is the pony club coaching day in westmeath. Peter and
Mark will be at National Squad training. John is committed to
spending the day with Niamh as the club has been getting all
his weekend time of late. Conor is working. Deirdre was a bit
hesitant as she felt underqualified. Ben will go, but not
alone. Liam and Adrian were suggested, but Steven hadn't
asked them and wanted to get a definitive answer at the
meeting. Peter agreed to go instead of going to squad
training. Mark volunteered to go to the next coaching
session, and gave dates when he was free. 

\task{Peter, Ben}{Westmeath pony club coaching}

\subtopic{Student Newspapers}

Steven said we were ready now to submit an article to the
Student Record and the Trinity News. Mark said he thought we
should submit every week. Steven thought that risked sounding
boring after a while. Conor forwarded the complaints over the
Rifle Club mailing list. Steven found this odd as he thought
the list was running well with a low volume. Mark said that
two complaints was not sufficent to shut down a service for
400. Alan suggested coordinating the postings to the list.
Steven said this was difficult to arrange in reality. All
post couldn't be sent on one day. Mark pointed out that he'd
had a half-dozen requests to change email addresses
(indicating that the users were reading the posts and wished
to continue to do so.). 

\subtopic{Website}

Steven congradulated Mark and Conor on the website as it was
now regularly updated with lots of useful information. The
Photos section was the only problem. Alan said that from a
home connection this page was unusable. Mark and Conor
agreed, and there had been other complaints.  Mark and Conor had a
technical discussion on this problem, but the basic solution
was not found. They will work on the problem. 

\task{Conor,Mark}{Fix problems in photo pages on web}

\subtopic{AGM \& Constitutional reform}

Ben pointed out that the constitutional reform had not yet
been dealt with. It was agreed a meeting of interested
parties was needed, and soon so it wouldn't be a last-minute
affair. Steven suggested next week. Ben wanted the 40th
anniversary discussion next week, but was overrulled. 

\subtopic{Shooting nights}

Deirdre wanted to have 3 .22 nights and 2 air nights a week.
It was agreed we would change to this model when the air
rifle season wound up in feburary.

\subtopic{Code of Conduct}

Mark asked for a progress report on our Code of Conduct. No
progress had been made. Steven took the NTSA Code of Conduct
to use as a template for our Code which will be added to the
club regulations. 

\task{Steven}{Draft Code of Conduct}

%-----------------------------------------------------------------------
\begin{center}
\fbox{ \large \sf \bf T.B.N.O.B.T.M.W.D.C.}
\end{center}

\vspace{4ex}
\begin{raggedleft}
\rule{4in}{0.01in}\\
Steven Watterson, Club Captain\\
\vspace{4ex}
\rule{4in}{0.01in}\\
Mark Dennehy, Club Secretary\\
\end{raggedleft}

\newpage
\begin{center}
\fbox{ \large \sf \bf Tasks agreed on at meeting}
\end{center}
\vspace{4ex}
\listoftasks

\end{Minutes}
\end{document}
