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%	AGM Minutes
%	Academic Year 2000/2001
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%	Mark Dennehy
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\title{\Huge \sf \textbf{Dublin University Rifle Club\\
AGM Minutes\\
39th AGM, May 9 2001}}

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\begin{Minutes}{Minutes of the $39^{th}$ Annual General Meeting of the Dublin University Rifle Club}
\participant{
John Keeney \textit{(Captain)},\\
Alan Smyth \textit{(Secretary)},\\
Benjamin Jones \textit{(Treasurer)},\\
Mark Dennehy \textit{(Chief Range Officer/Match Secretary)},\\
Ray Reilly,\\
Keith White,\\
Michael Madigan,\\
Joseph Lalor,\\
Adrian Costigan,\\
Peter Byrne,\\
Conor McDermottroe,\\
Una Vejsbjerg,\\
Deirdre Ninaber,\\
Steven Watterson,\\
Evelyn Timothy ,\\
Willie O'Connor,\\
Shane Kelly,\\
David Gallagher,\\
Liam Murray \textit{(late arrival)},\\
Meredith Lulling \textit{(late arrival)},\\
Gerard Ryan \textit{(late arrival)}
}
\minutetaker{Mark Dennehy}
\moderation{John Keeney}
\missingExcused{Jason Sibley,\\
Frank De Salle,\\
Kenneth Suzuki}
\missingNoExcuse{Terry McAuley,\\
Cathy Doyle,\\ 
Geraldine McAuley\\
Dr. Trevor West\\
}
\minutesdate{9,May 2001}
\starttime{1800}
\endtime{2030}
\location{Advanced Materials (IAMS 2) lecture theatre, Materials Building}
\cc{
Terry McAuley \textit{(DURC President and Director of
Sport)},\\
Dr. Trevor West \textit{(DUCAC Chairman)},\\
Cathy Doyle \textit{(DUCAC Administrative Officer)},\\
Geraldine McAuley \textit{(DUCAC Administrative Officer)},\\
Michelle Bennett \textit{(DUCAC Sports Facilities Committee Chairperson)},\\
Helen Murphy \textit{(DUCAC Sports Facilities Committee Secretary)},\\
}

\maketitle

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\topic{Minutes of the previous AGM}

Alan read the minutes of the previous AGM. Much laughter
ensued when it transpired that the minutes were incomplete
and also that some things proposed in the previous AGM
(bringing our fullbore rifles to Northern Ireland from Bisley for example)
had been woefully underestimated in complexity. More hilarity
when John Keeney's name was misspelt three times in the
minutes.

AGM Minutes were proposed by John Keeney, seconded by Willie
O'Connor (who took the minutes at the previous AGM), and were
uncontested.

\textbf{Matters Arising}

Ray Reilly enquired as to the status of the transfer of
the fullbore rifles in Bisley to Northern Ireland. The
consensus was that we may do so in future but due to the
complexities of the procedure and workload on Committee
this year, it had not been done. Some new members were
surprised to learn we even had such rifles ...

The Bisley trip was mentioned, with John Keeney, Ben
Jones and Alan Smyth named as going; Mark Dennehy as a
provision if finances permitted (he was attending the World
Cup in Munich in June as Team Manager).

\topic{Captains Report}

The Captains Report (see attached report) was read by John
Keeney; comments were made on the success of the club this
year, and how it was a recovery from a few poor years for the
club. It was mentioned that the club has, for the first time
in its history, both the 50m and 25yd prone rifle national
champions in its membership. Winning of colours was also
mentioned, as was our Air Rifle Open, the shooting of three
maximum possible scores in prone rifle, and the delivery of
five new shooting jackets.

On the downside, mention was made of an incident with one of the
clubs members
which lead to his suspension from the club; of the continuing
difficulties with the new sports complex, specifically the
way in which the clubs requests for involvement in the
planning stages of the new range have been ignored; and the loss of
some committee members due to other commitments and
illness; a specific mention of Ms. Sharon Wall here, and our
wishes for her speedy recovery were heartily seconded by all
present. 

The Foot and Mouth crisis and its effects on the 50m prone
calendar was discussed - the DURC 50m Open will go ahead, but
quite late.

Thanks were given to members of the Committee (and Mark
Dennehys driving skills suitably mocked). Credit was given
where due and John thanked the Range Officers, Cathy and 
Geraldine from DUCAC, and Security. 

Mention was made of how our next year was to be our $40^{th}$
anniversary and that we had plans underway to celebrate this;
Also of the discovery of a letter in the library archives
which dated competitive target shooting in the college to
1842. 

\noindent
\textbf{Proposed :} John Keeney\\
\textbf{Seconded :} Ben Jones\\
Accepted without contest\\

\topic{Treasurers Report}

The Treasurers Report (see attached Report) was read by Ben
Jones. In short, we are broke, but not as badly as last year.
The details of the accounts were read through by Ben; along
the way managing to dig deep holes over Alans jacket, and
provoking a recollection of the Great UCD Sandwich Saga.

The report was interrupted by the lecture hall turning off
the lights automatically because everyone was being quite
still, so a period of calisthenics was held.

Notes on bank charges for conversion to Euros were brought up
by Willie O'Connor; the fact that we have to pay these was
seen as strange until Ben pointed out that we can't use
electronic transfer of funds due to the financial structure
of DUCAC. Hopefully the introduction of the Euro as sole
legal tender next year will reduce this cost.

\textbf{Matters Arising}

Peter Byrne asked about the costs of hiring Luce Hall for the
Air Open as opposed to UCD: The consensus was that UCD gave
one large bill while Luce Hall incurred many smaller ones to
give a larger total and more administrative headaches. To
continue to use UCD as the venue for the Air Open was
accepted as the best available solution.

Ray Reilly queried the subsidising of the entry fees for the
summer competitive season: Ben replied that we could only
fully cover one or two competitions and from then on a
partial subsidy was all we could afford. 

A general query as to why the finances were so low was
answered by Ben as being the result of last years grant not
being fully spent (resulting in lower grants this year)
coupled with a record rise in membership, stretching the
clubs budget to the limit.

Ray Reilly suggested approaching the Trinity Trust for
funding : Ben replied that we had and they didn't want to
restart funding for sports clubs, that they felt that was
DUCACs domain; Una Vejsbjerg pointed out that they
preferred to fund Capital investments as opposed to
operational costs; Mark Dennehy pointed out that we were in
the process of approaching outside companies for sponsorship.

Keith White queried whether future bills between the AGM and
the next DUCAC grant were covered : Ben relied that they were
and details of that were in his report.

\noindent
\textbf{Proposed :} Ben Jones\\
\textbf{Seconded :} Mark Dennehy\\
Accepted without contest\\

\topic{Chief Range Officers Report}

\marginpar{\tiny \it At this point, Ben Jones takes over the minuting of the AGM
so Mark Dennehy can read the CROs report and the Match
Secretarys Report.}

This CRO report (see attached Report) marks the return of the
CRO report after an absence of almost a decade, prompted by
a recent foray into the old Club records by Mark Dennehy.

\marginpar{\tiny \it Liam Murray, Meridith Lulling arrive}

Notes were made on membership numbers and demographics;
Activity levels and the standard of shooting as judged by the
Ladder averages; A graph of membership since 1975 was
presented and explained; Ammunition usage levels and
breakdowns into Training and Competition were stated;
Congratulations on excellent performances was given to Ray
Reilly, John Keeney, Mark Dennehy.

\marginpar{\tiny \it Gerald Ryan arrives}

The RO and Coaching courses introduced by the NTSA and NRPAI
were explained; the club's wish to see all its ROs nationally
certified before the next AGM was stated.

ROs who had left were mentioned and those who had volunteered
this year. RO drive brought our RO numbers back to an
acceptable level. Specific thanks extended to Keith White for
DIY on range, Air Open statistics and his programs (KADA and
SCORP); to the ``Transport Officers'' Ray Reilly, Mark
Dennehy, Jason Sibley, Alan Smyth and Peter Byrne; and to
Keith White, Ben Jones and Mark Dennehy for cleaning the
Range at the start of the year.

Official thanks from the CRO were also extended to the Chief
Steward; the Director of Buildings and his office; the
Security Guards; the Gardai, specifically Dan Quill and John
Rafter; to the Firearms departments of Northern Ireland and
the Isle of Man, specifically Hillary Orr and Pam Temple; to
DUCAC and the Sports Department, specifically Cathy and Geraldine;
to Rosemary Welsh of the CS department for her sufferance of
Mark and John using college equipment at times in the name of
the Club; and to the club members who shot during the year.

\noindent
\textbf{Proposed :} Mark Dennehy\\
\textbf{Seconded :} John Keeney \\
Accepted without contest\\

\topic{Match Secretarys Report}

The full list of results is in the attached report. 
Mark summarised (insofar as was possible) the results for the year
(it was a lengthy report because of a successful
year). 24 competitions attended, 4 at International level. 9
further internal competitions. Hosted only one open due to
FMD - the second to be held later this year. 

Items of note were Ray Reilly being the National 50m
Champion, setting a club record score of 582 and his
performance at several International shoots including two
World Cups; Steven
Watterson's 562 on a borrowed rifle at his first Irish Air
Rifle shoot; Michael Madigan who won the Rathdrum Rifle and
Pistol Club Turkey shoot; the team who shot in the Clay
Pigeon Colours against UCD despite confusion over the final
result, especially Peter Byrne who shot a near-perfect score;
Mark Dennehy for winning the National 25yd Championships; and
Conor McDermottroe for being promoted to class C after the
minimum 3 competitions, which is an exceptional achievement.

It was noted that the Club has never had (in the past 20
years of records at least) 
the National 25yd Champion in its ranks, and that this year
we had both the 25yd and the 50m champions as DURC members.

Thanks were also given to Steven Watterson as an Isle of Man
representative for the enormous assistance that members of
clubs had given when Mark went there for the Easter shoot,
where he set a personal best score of 574, winning his class.

Postal competitions were mentioned, but specifically that as
of next year, to prevent people registering for competitions
and not shooting them, sanctions would be imposed; namely
that if the cards for the competition were not shot on time
and the shooter disqualified as a result, he or she would
have to repay the club their entry fee.

The final scores for the Trinity Top Ten were officially
announced - commiserations to Ray Reilly, who was eleventh,
but it was noted that he was second last year. 

Due to the length of the report, it was decided to postpone
the reading of the internal competition results until the
prizegiving ceremony.

\noindent
\textbf{Proposed :} Mark Dennehy\\
\textbf{Seconded :} John Keeney\\
Accepted without contest

\marginpar{\tiny \it Joe Lalor left with apologies}

\topic{Constitutional Changes}

The current AGM being unconstitutional due to its
ratification at a special meeting held in October (Article 21
Paragraph b required all General Meetings to be held between
November and May), the first issue was to officially adopt the current
constitution. 

\noindent
\textbf{Proposed :} John Keeney\\
\textbf{Seconded :} Mark Dennehy\\
All in favour\\

Here began the longest session of the meeting, which was
frequently complained about by Gerald Ryan and Liam Murray.
Gerald Ryan proposed at one point that all amendments be
voted on \textit{en masse}; the motion was not seconded.

Each proposed amendment (the original Constitution, the
proposed amendments and the resulting Constitution are
attached) was then voted on in turn. All amendments were
proposed by John Keeney and seconded by Mark Dennehy.
All amendments were initially read by Ben Jones with
occasional comment from other officers and then the floor was
opened for comment: a vote was then called for by a show of
hands. 

\marginpar{\tiny \it A headcount was carried out at this point; 20
members being in attendance, a majority of 15 was required
to pass an amendment, as per Article 19 paragraph b of the
constitution}

\subtopic{Article 5 amendment}
\Onevote{}{18}{2}{0}{Motion carried}

\subtopic{Article 8 amendment}
\Onevote{}{20}{0}{0}{Motion carried}

\subtopic{Article 9 amendment}
\Onevote{}{20}{0}{0}{Motion carried}

\subtopic{Article 12 amendment}
Ray Reilly asked about the constitution's text about the
Selection Committee. It was agreed that it was important that
the clubs internal committees and structure be documented,
but not in the Constitution.
\Onevote{}{20}{0}{0}{Motion carried}

\subtopic{Article 15a amendment}
\Onevote{}{20}{0}{0}{Motion carried}

\subtopic{Article 15c amendment}
Keith White asked if the Chief Steward had been notified of
this proposed change; it was agreed that such notification
was not necessary as it was an internal club matter until
such time as the committee wished or required his assistance.

Ray Reilly asked if the Gardai had been notified; the answer
was the same.

Willie O'Connor stated he was against the modification as he
felt the article referred to security threats and not a simple
problem such as a drunk member arriving at the club door, and
that in such cases mandatory
involvement of College and other authorities was necessary;
this was an important point but the committee noted that in 
such cases, outside
authorities would be called in any event; and that the
consequences to a student who fell afoul of this amendment
through honest mistake (ie turning up on the range after a
single drink) would be punished too severely with a permanent
mark on their academic and legal records.

However the point was serious enough that it was agreed to
abandon the amendment and to resubmit it at a later meeting
after some reworking.

\Onevote{}{0}{20}{0}{Motion rejected}

\subtopic{Article 16 amendment}
This motion was abandoned due to an error when the amendment
was drawn up.

\Onevote{}{1}{19}{0}{Motion rejected}

\subtopic{Article 18 amendment}
Keith White objected to this motion, as well as several
others, on the grounds that the amendments had been prepared
over only three or four days. It was later agreed that he
would lead a focus group to examine the Constitution, which
is poorly written in some areas, and that this group would
propose its amendments at the next General Meeting.

\Onevote{}{17}{1}{2}{Motion carried}

\subtopic{Article 19 amendment}
Comments were made that the amendment allowed the possibility
of nonsensical disciplinary action; it was pointed out by
Mark Dennehy that the purpose of the constitution here was to
define mechanism and not policy.

More serious discussion was on whether or not the wording of
the amendment was adequate; the level of flexibility given to
committee was difficult to regulate accurately. After
considerable discussion, it was agreed that the motion would
remain tabled, but that a further amendment to this article
would be presented at the next General Meeting; the need for
the amendment being stated as very great by the committee who
had had occasion that year to exercise this article.

\Onevote{}{17}{2}{1}{Motion carried}

\subtopic{Article 19b amendment}
\Onevote{}{20}{0}{0}{Motion carried}

\subtopic{Article 20a amendment}
This amendment was withdrawn by committee for further
reworking and resubmittal at the next General Meeting.

\subtopic{Article 20b and Article 21 amendments}
These were proposed and voted on as a single block with no
objections save Keith's previously stated ones.

\Onevote{}{18}{2}{0}{Motion carried}

\noindent Many sighs of relief once this voting was concluded!

\topic{Appointment of Vice-Presidents}

Mr. Ray Reilly and Mr. Keith White were invited by John
Keeney (after some fumbling with the appropriate wording) to
become Vice-Presidents of the Club. This being deemed by all
to be one of the highest honours the Club can bestow, offered
in these cases for long service and long-standing standards
of excellence displayed by both shooters.  Both accepted.

John thanked both and then noted that they were now to
continue to ``lead the club from behind'' (which prompted
much mirth from Messrs Murray and Ryan). Ray Reilly was to be
appointed to inventory and curate the Club's collection of
trophies and Keith White was to lead a focus group to
reexamine the Constitution to reword it more legibly and
clearly.

Both shooters received applause from those present.

\topic{Election of next years Club Officers and Committee}

Willie O'Connor pointed out that all Club Officers had to be
registered students according to DUCAC rules, but that this
did not apply to Ordinary Committee Members.

\subtopic{Captain}

\textbf{Nominees :} \\

Alan Smyth \\
\textbf{Proposed :} John Keeney\\
\textbf{Seconded :} Liam Murray\\

Steven Watterson \\
\textbf{Proposed :} Ger Ryan\\
\textbf{Seconded :} Willie O'Connor\\

The building lights again went out - the resulting
arm-waving gave the impression of the greatest interest in
the Captaincy of the club in many years ...\\

\noindent
Voting was then carried out by written secret ballot. \\

\begin{tabular}{lr}
Name&Votes\\
\hline
Alan Smyth & 7 \\
Steven Watterson & 11 \\
Abstentions&2\\
\end {tabular}\\

\noindent
Steven was deemed elected as Captain for the 2001-2002 year.

\subtopic{Secretary}

\textbf{Nominees :}\\

Mark Dennehy\\
\textbf{Proposed :} Ben Jones\\
\textbf{Seconded :} John Keeney\\

There being no other nominees, Mark was deemed elected -
then Liam Murray asked if this was correct procedure, so
a show of hands was asked for and Mark was unanimously
accepted.

\subtopic{Treasurer}

\textbf{Nominees :}\\

Ben Jones\\
\textbf{Proposed :} John Keeney\\
\textbf{Seconded :} Conor McDermottroe\\

There being no other nominees, a show of hands deemed Ben
unanimously elected as Treasurer.

\subtopic{Ordinary Committee Members}

\textbf{Nominees :}\\

Alan Smyth \\
\textbf{Proposed :} John Keeney\\
\textbf{Seconded :} Liam Murray\\

Liam Murray\\
\textbf{Proposed :} Ger Ryan\\
\textbf{Seconded :} Adrian Costigan\\

Deirdre Ninaber \\
\textbf{Proposed :} Mark Dennehy\\
\textbf{Seconded :} Alan Smyth\\

Conor McDermottroe\\
\textbf{Proposed :} Steven Watterson\\
\textbf{Seconded :} John Keeney\\

John Keeney \\
\textbf{Proposed :} Ben Jones\\
\textbf{Seconded :} Mark Dennehy\\

Peter Byrne \\
\textbf{Proposed :} Liam Murray\\
\textbf{Seconded :} Conor McDermottroe\\

Shane Kelly\\
\textbf{Proposed :} Steven Watterson\\
\textbf{Seconded :} Keith White\\

Jason Sibley\\
\textbf{Proposed :} Alan Smyth\\
\textbf{Seconded :} John Keeney\\

At this point, John spoke on the level of work and
commitment that being a Committee Member required and asked
that each nominee consider this in light of their academic
work: each was then polled in turn to see if they accepted
the nomination. At this point, Peter Byrne and Shane Kelly
withdrew their nomination.

A written secret ballot was then held :\\

\begin{tabular}{lr}
Name&Votes\\
\hline
Alan Smyth&16\\
Liam Murray&10\\
Deirdre Ninaber&16\\ 
Conor McDermottroe&15\\
John Keeney&16\\ 
Jason Sibley&10\\
\end{tabular}\\

\noindent
At this point, Alan Smyth, Deirdre Ninaber, Conor McDermottroe
and John Keeney were deemed elected; a further secret written
ballot was then held between Jason Sibley and Liam Murray :\\

\begin{tabular}{lr}
Name&Votes\\
\hline
Liam Murray&8\\
Jason Sibley&10\\
\end{tabular}\\

\noindent
Jason was deemed to be the fifth committee member. 

\marginpar{\tiny \it At this point, Mr Ryan indicated
his unhappiness at the length of the AGM}

\noindent
The Committee for the next (and $40^{th}$) year of the Club
was announced as :\\

\begin{tabular}{lr}
Captain & Steven Watterson\\
Secretary & Mark Dennehy\\
Treasurer & Ben Jones\\
Other Committee Members & Deirdre Ninaber\\
&Conor McDermottroe\\
&John Keeney\\
&Alan Smyth\\
&Jason Sibley\\
\end{tabular}\\

\topic{A.O.B.}
An inquiry was made regarding the presentation of the prizes
which were on display on the table; it was announced that
they would be given out back on the range during the
reception.

At this point, the AGM was adjourned to the range for a
reception and prizegiving.

\topic{Prizegiving Ceremony}

Various prizes were given out to the winners of the internal
competitions (see the attached Match Secretarys report).

The outstanding newcomer award was given, after a lengthy
debate, to Conor McDermottroe for his outstanding Target
Rifle performance in competition and general commitment to
the Club. However it was noted that the decision had been a
very difficult one: Liam Murray and Adrian Costigan had given
great competition for this prize and were specifically
mentioned. Unfortunately the actual silver plate for the
award was still in the possession of Miss Anna Hickey, who was
in Queens at the time: it was agreed that the plate would be
retrieved and engraved for Conor.

Colours were awarded to Mark Dennehy (who was suitably
chuffed and found it difficult to stop wearing the scarf for
the remainder of the night) for his performance in Air and
Free rifle through the year and for his commitment to the
club's operation during the year. 

Mark said that this year had had more excellent beginners
than any other year that he had seen.

The reception then began. This concluded the prizegiving and
the Annual General Meeting.

\end{Minutes}

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