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%	Committee Meeting Minutes
%	Academic Year 2000/2001
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%	Mark Dennehy
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\begin{Minutes}{Minutes of the 2nd Committee Meeting of the Dublin University Rifle Club}
\participant{
Steven Watterson \textit{(Captain)},\\
Benjamin Jones \textit{(Treasurer)},\\
Mark Dennehy \textit{(Secretary/Match Secretary)},\\
John Keeney \textit{(Ammo\&Equipment Officer)},\\
Alan Smyth \textit{(Chief Range Officer)},\\
}
\minutetaker{Mark Dennehy}
\moderation{Steven Watterson}
\missingExcused{
Conor McDermottroe \textit{(Public Relations Officer)},\\
}
\missingNoExcuse{
Jason Sibley,\\
Deirdre Ninaber \textit{(Ladies' Coordinator)}\\
}
\minutesdate{18 June 2001}
\starttime{1700}
\endtime{2000}
\location{Common Room, O'Reilly Institute}

\cc{
DURC Committee\\
}

\maketitle

%-----------------------------------------------------------------------

\topic{Reading of Minutes}
The minutes were taken as read, though Mark pointed out that
two content changes had been made, as he had forgotten to
note that Ben had handled the changing of signatories on the
DURC account and he had also mistaken the notes regarding
inquiries into DUCAC funding of UK trips.

Matters arising took some time however...

\subtopic{Tasks from last meeting}
Little progress made here, things being hampered by lack of
knowledge of who the new UCDRC committee is and Geoff Cooney
and Pat Moray being on holidays. 

\subtopic{Removal Orders}
Alan suggested that we get removal orders in batches - Mark
pointed out that the calendar was in chaos at present. Alan
to get removal orders for the Comber squad training weekend
and the 50m Nationals. 

\task{Alan}{Removal orders for Comber squad training and 50m
Nationals}

\subtopic{Fassaroe Open}
Steven gave Ben receipts for the Fassaroe Open fees and
ammunition bought there. Ben expressed regret about the
purchase of Super Club ammunition, as not many people like it.
Ben collected cash from Mark, John, Alan. Paying for
competitions in future was discussed - it was agreed that
we would ask for an invoice to be sent to DURC, which
would then be paid promptly; but that Range Officers would
collect cash from the DURC shooters before we left for the
competition.

\subtopic{Summer Shooting}
There was a spirited discussion on the topic of summer
shooting arrangements. John was not happy at the thought of
formal arrangements for ROing for people during the summer -
he stated that the informality of shooting during the summer
was the ROs reward for the termtime work they do. Various
solutions were discussed with different levels of formality.
Workload on the RO who was shooting that night was a problem
identified, along with the idea of one person doing paperwork
for several ROs as well as non-ROs, which was felt to be
unfair. The convienence of giving notice to people was
another problem. Steven volunteered to coordinate the
arrangements for shooting and (after Alan wondered if that
was the CROs job) that was accepted. John asked for it to be
noted that informality was the key word in these
arrangements. 

\task{Steven}{Coordinate summer shooting arrangements}

\subtopic{Supervision of Shooters}
This was discussed in light of the events at the Fassaroe
Open where Joe Lalor had accidentally shot the wrong course
of fire during the scottish match. John said this illustrated
the need for a ``nanny'' at competitions even with small
numbers of competitors - there had been three present at the
time. Mark mentioned the ``buddy'' system from the previous
meeting and this was discussed, John pointing out that it
could not have worked at the FSC open as all three shooters
had to shoot together. Steven agreed that in such cases it
would not work, but that it worked in normal circumstances in
Edinburgh. Mark pointed out that it was highly unusual for
all shooters to start together, and that we did not have the
equipment for that to happen normally, nor did ranges have
enough firing points for it. It was agreed that the buddy
system was a good idea but that a single person had to act as
team manager, ie. booking details, buying ammunition,
arranging payment of fees, etc. It was later agreed that the
upcoming 50m National Championships would serve as a trial
for this system and that it would be properly organised this
time as the FSC open had not been properly setup this way.

Alan proposed a fast explaination be given by the nanny to
the shooters of the course of fire for the competition before
leaving the range that morning; John suggested that one
target of each type be put up on the wall in the club to
facilitate this. 

Alan proposed a set of guidelines for Range Officers at
competitions; he agreed to prepare these. 

It was agreed that more information was needed on who was
going to show up at the competitions; John suggested not
broadcasting our departure time from the range except to
those who said they would be attending.

\task{Alan}{Prepare set of guidelines for ROs at competitions}

\subtopic{Range improvements}

Alan is going to put in a Halogen floodlamp at the 25yd
targets to try to improve the lighting.

John suggested modification of the backstop to allow the two
target cards to be mounted closer to the center of the range.
This was to improve the sight picture on the targets, which
is currently encroached on by the side walls. Mark said that
the easiest route was to totally replace the current backstop
with a new one, which would require cutting out some
brickwork. This seemed practicable, but locating an 
8'$\times$3' sheet of mild steel seemed difficult. Asking the
Buildings Office was considered, but the odds of them doing
it seemed long. 

\subtopic{50m Open}

John reported that the MRC wanted \pounds5 per head on the
day, and would only let us shoot on 10 of the 12 points, the
other two being used for fullbore. MRC had said they had
installed soundproofing, but skepticism was expressed on the
effectiveness of this. Mark suggested letting MRC know that
this was totally unacceptable before rejecting the idea
totally. 

\marginpar{\it \footnotesize
The donation was actually \pounds200.
}

FSC was then discussed as a venue - John was adamant that no
range hire be paid as we had paid them \pounds300 last year
as a donation. This donation was discussed. Steven wondered
how many years of goodwill it had bought, John estimated two,
but would have preferred twenty, and suggested we milk it.

\task{John}{Give MRC a last chance to accept our terms before
dropping them as a venue for the Open}

\subtopic{Bank Fees}

Ben reported that AIB now wanted to charge us bank fees
for writing sterling cheques and that he had pointed out that
we were a student club, and that if they persisted, DURC
would use ulster bank for foreign drafts.

\subtopic{rifle.club@tcd.ie}

Mark reported no progress on getting this redirected to the
committee list - John pointed out that it gets a lot of spam
email. Steven enquired about filtering, but no adaquate
solution was found. 

\subtopic{Coaching}

Mark reported Rhona was okay with the idea of doing a nights
coaching. He suggested that we try to get more money to
properly pay for coaching, Ben said that DUCAC will not pay
for coaches, only cover their expenses. Mark said he would
ask more national squad members as the opportunity arose.

\task{Mark}{Continue to inquire into Squad members coaching}

\subtopic{BUSA}

Steven agreed to follow up on the BUSA entries as Marks to-do
list was looking long.

\task{Steven}{Follow-up BUSA entries}

\subtopic{3P Air Rifle}

A lenghty and confused discussion was held on the 3P Air
rifle proposal. Mark reported that Ray Kane of WTSC thought
it was an excellent idea and that WTSC might be interested
in trying 3P that way. Ben and Mark then noted that that
meant we would have to start training. The discussion of the
firing points arrangements then got very confusing, with
everyone having different mental pictures of what was being
discussed. Eventually, it was agreed that the best way to
implement the idea was to have a target frame constructed
for each firing point. This frame, similar to FSC's target
frames, would be freestanding, approx. 6'$\times$2', and
would have three points for mounting air targets on it, one
for each position. This would be a simple construction job,
ideally suited to Keith White's DIY talents.

\task{Unassigned}{Design and build 3P Air Rifle target holders}

\subtopic{DUCAC UK funding}

How to go about discreet enquiries was discussed: the best
approach was felt to be asking around at the DUCAC procedures
meeting in October.

\subtopic{ISS Bill}

John asked if this was really needed and if we can afford it.
Ben said we had no problem paying it this year and that it is
normally taken from hire and that that category in the grant
normally has only one other entry, that of the WTSC hall for
the colours competition. Steven asked what the network link
was used for: Mark said that it allowed full control of
content on the website and more advanced things that we
couldn't do on alf2; that it allowed for a central point for
email such as captain@durc.tcd.ie. John pointed out that this
was served by rifle.club@tcd.ie. Mark said that the main
reason he wanted the network link was to allow the RCMS
system to work. Steven asked if online booking was useful or
not, Mark pointed out that we had no data to gauge that on
but that in a larger new range, we would be swamped with the
current paperwork - Steven pointed out that the work on the
new Sports Center appeared to be well behind schedule.
It was decided not to pay the bill until asked by ISS; and
that it should be continued for the next academic year.

\subtopic{Social Aspect of club}

This merged with the previous topic. Playstation was
discussed, with Steven and Mark unhappy at games being played
on it, while Alan and John felt it kept people on the range
after shooting. No decision was made on the situation. Free
Tea and Coffee was accepted as an excellent idea, but there
was a minor debate on biscuits as their consumption was very
high. 

The \pounds600 spent on beer was thoroughly questioned by
John, who felt we had spent less this year on beer than any
other year. Ben spent some time tracing the amounts in the
accounts. Mark pointed out that while the amount of cash
seemed far too high to spend on beer anyway, that the main
problem had been the unscheduled nature of beer purchases.
Steven said that the obvious solution was to budget for beer
purchases instead of not allowing for this expense. Ben
pointed out that the clubs low income did make this
difficult, but all agreed it was the correct solution.

\task{Unassigned}{Budget for Beer}

\subtopic{Inventory}

John asked Mark for a list of items he had bought the club
at Munich.

\task{Mark}{Email John a list of club items bought at Munich}

\subtopic{Ammunition}

John reported that he had been looking at this problem as
A\&E Officer and had made progress. Dave Cooney's supplier
had agreed to sell ammuntion to us directly with savings of
12-15\%. The main problem was that Dave would hear of this
and might react badly. This was felt not to be sufficent
reason not to pursue this directly. Quantities would be a
problem as the supplier will only deal in levels of 5-10,000
rounds per order. Mark suggested raising the maximum amount
of ammunition the club had on its licence to allow for us to
buy these quantities in several grades of ammunition; John
said that the limit was Pat Moray saying that we had only so
much room for storage and agreed to take that up with him at
a later date. John reported that Federal, Eley and Lapua had
not responded to his correspondance. Steven suggested
contacting RWS as well. Steven also suggested asking if we
could get Pellets for air rifle from the new supplier as if
Dave decided not to act as our gunsmith as a result of losing
our business we would need a new supply. John agreed to
follow up and find if different grades of .22 and Air pellets
would be available. 

Mark asked about ammunition profiles, ie. the grades of
ammunition we bought. John said that if the new accounting
system was adopted by Pat Moray then it would be no problem
to do so and we should discuss it at that point as batch
testing was a difficult task. 

John reported that he had no problems with Pat Moray and as
Mark agreed, that it must just be that Pat and Jason did not
get along well. 

\task{John}{Follow up on new ammunition supplier}

\topic{Johns Rifle}
It was decided to number Johns rifle as \#9, as it did
not have any number on it at present.

\topic{Secretarys Report}
Mark ran through the correspondance sent since the AGM. It
was decided not to use registered post for postal cards due
to expense and instead to scan or photocopy them and get
proof of postage. Mark replied that he had registered the
NSRA cards as they were late and that since only Ben had shot
his on time that this was a necessary measure at the time. 

\topic{Treasurers Report}
Less than \pounds200 remain in our account. Ben has prepared
the rules regarding financial dealings with DURC and Mark is
to give these to Sandy Wilson at the next NTSA committee
meeting. The NSRA invoice has been paid (for the range
plans).

\task{Mark}{Give financial rules to Sandy Wilson}

\topic{CRO report}

Alan is continuing to tidy the range through delegation but
will hold off difficult tasks till september so that the
range won't be cleaned and then dirtied before term started.
Alan will put in a Halogen floodlamp and get removal orders
for Comber and the 50m Nationals.


\task{Alan}{Tidy range}
\task{Alan}{Install halogen floodlight on range}
\task{Alan}{Get removal orders for Comber and 50m Nationals}

\topic{A\&E Report}

Mark asked that the A\&E officer report on the ammunition
levels for each committee meeting; when John complained that
this was akward Mark reminded him that he'd asked for it! 
Mark also noted we needed at least 1000 rounds of Lapua
Master for the Comber weekend. 

\marginpar{\it \footnotesize
1905, John leaves to catch a bus}

\topic{TTT}
Ben asked if the deadline for the entries was this friday and
how many had we: Mark said it was this friday, we had one in
from the Dublin Rifle Club and that RRPC had been in touch
about entries. Mark said he was going to make some reminder
phone calls this week to the various clubs. 

Steven asked what clubs Mark had invited in Scotland and the
Isle of Man; but said that it was unlikely that Derek Wilde
had passed on entry forms and so forth as he was a pistol
shooter. 

Steven wondered if the cards arriving each fortnight would
annoy DUCAC; Mark said he'd mention it to Cathy but that he
thought it would not be a problem.

\task{Steven}{Contact more UK clubs about the TTT}

\marginpar{\it \footnotesize
John returns, his bus being later than thought}

\topic{Comber Squad Training weekend}

The question of who was driving was a problem as Mark's
licence is void in N.Ireland and his car is not on open
insurance. Mark suggested getting a lift from members of the
Squad who were going or putting gear in Matt Foxs van if WTSC
were taking it. As we weren't sure if he was going, it was
decided that Mark would contact Comber to find out about
transport and to follow up on arrangements.

\task{Mark}{Arrange transport to/from Comber range}

\topic{50m Training}

\marginpar{\it \footnotesize
John leaves again.}

Days for training in FSC for 50m were discussed. Mark
suggested he would attempt to get a parking permit for TCD,
bring in his car in the morning and then depart for FSC at
1500 on fridays. This seemed a good idea, but Mark pointed
out that as Dave Cooney was on the FSC committee and we were
about to drop him as Ammunition supplier that we might have
to pay an affiliation fee. John didn't like the idea as we've
had an agreement with FSC that DURC members could train on
their range for some time. 
Agreed to go training in FSC on the weekend before the
Nationals : 29/06-1/07 

\topic{Any Other Business}
\subtopic{Buddy System Trial}

Mark proposed the 50m Nationals serve as a full trial for the
new buddy system for supervising shooters at competition.
This was agreed.

\subtopic{Bulldog Clips}

Steven noted that we had insufficent clips for 50m training.
The estimate was that we should have enough for five people
to train with: this came to 18 clips as we had enough for two
people allready. Mark suggested putting six clips on a string
and thus keeping them together in single-firing-point units.
Ben agreed that we could buy them but suggested we try other
means first. Steven agreed to follow up.

\task{Steven}{Acquire bulldog clips}

\subtopic{Tools}

Mark slapped Alan for removing the walther's foresight hex
key from the kk200 sights box. Alan apologised and was
worried that it hadn't been in the other toolboxes. Mark
pointed out that this highlighted the need for a single
toolbox that could be taken to competitions as otherwise
tools would be lost or misplaced which could ruin a
competition - Mark nearly having to forego shooting at the
FSC Open as a result of this.

\subtopic{Next Meeting}

The scheduling of the next meeting was discussed. Ben doesn't
like the Common Room as it's open, noisy and other people use
it during meetings. Mark said he'd found no rooms where we
wouldn't be charged for a security guard to lock up. Alan
said that he had access to the seminar room in the Parsons
Building and it was agreed to try there for the next meeting.
As Alans results were due out the following monday, the next
meeting was scheduled for 1800h on Wednesday June 27th. The
agenda is to include the DURC Open and the Calendar for the
coming years events.

\subtopic{Social event}
It was noted that some of the committee were going to shoot
and then go for a drink afterwards on Thursday evening,
invitations were extended to all present.

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\begin{center}
\fbox{ \large \sf \bf T.B.N.O.B.T.M.W.D.C.}
\end{center}

\vspace{4ex}
\begin{raggedleft}
\rule{4in}{0.01in}\\
Steven Watterson, Club Captain\\
\vspace{4ex}
\rule{4in}{0.01in}\\
Mark Dennehy, Club Secretary\\
\end{raggedleft}

\newpage
\begin{center}
\fbox{ \large \sf \bf Tasks agreed on at meeting}
\end{center}
\vspace{4ex}
\listoftasks

\end{Minutes}
\end{document}
