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%	Committee Meeting Minutes
%	Academic Year 2000/2001
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%	Mark Dennehy
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\titlehead{\sf Dublin University Rifle Club\\
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\begin{Minutes}{Minutes of the 5th Committee Meeting of the Dublin University Rifle Club}
\participant{
Benjamin Jones \textit{(Treasurer)},\\
Mark Dennehy \textit{(Secretary/Match Secretary)},\\
Alan Smyth \textit{(Chief Range Officer)},\\
Conor McDermottroe \textit{(Public Relations Officer)}\\
}
\minutetaker{Mark Dennehy}
\moderation{Ben Jones}
\missingExcused{
Steven Watterson \textit{(Captain)},\\
John Keeney \textit{(Ammo\&Equipment Officer)}\\
}
\missingNoExcuse{
Jason Sibley,\\
Deirdre Ninaber \textit{(Ladies' Coordinator)}\\
}
\minutesdate{10 July 2001}
\starttime{1920}
\endtime{2150}
\location{O'Reilly Institute}

\cc{
DURC Committee\\
}

\maketitle

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\topic{Minutes To-Do List}
The todo list from the previous meeting was examined and
status of the various jobs reported on, most being completed.
Mark still has to send off letters regarding the DURC Open.

\topic{Secretarys Report}
Mark reported on the correspondance received by the club. The
Trinity Top Ten now has 33 entries from outside the club, and
so will be self-financing. DURC entries have still not been
arranged. Ben said he would enter the Air Rifle league; Conor
McDermottroe, Peter Byrne and Alan Smyth will enter the 25yd
league and Peter and  Alan will enter the 50m league. Mark is
to continue to chase down other DURC entries and send off the
stickers to outside entrants.

\task{Mark}{Arrange DURC entries into the TTT}

Sponsorship requests were discussed, Eircom having turned us
down. Mark said we could resubmit in October once the Eircom
sale has finalised. Conor recommended not requesting a
specific sum as Eircom would not give smaller amounts if they
had them if we gave a specific sum they didn't have. Asking
for prizes was also mentioned as a good idea. 

A discussion of the Competition Attendance Report
distribution list sprang up, Alan concerned it was becoming a
``spam list''. Mark pointed out that this was the idea -- to
raise the level of awareness of the club in the people on the
list. Mark also stated that Cathy has reported that she
thinks the CARs are a great idea as she is now kept
up-to-date with club happenings. It was agreed to maintain
the CAR distribution.

Entry fees for Air nationals were also discussed, with debate over
responsibility for Mark being incorrectly entered.  It was felt by most
that the NTSA were to blame.  However, Mark felt the onus was on him to
check: it was concluded not to bug the NGB about this and deduct the
amount from Mark's copious credits.


\topic{Treasurers Report}
Ben reported that Cathy may give the money originally slated
for hiring the WTSC range for the colours to the Bisley trip
instead, especially as he had made the Centenary Postal
finals. Given the sale of the lead on the range (Mark
congradulated Alan on a job well done) and money received for
the Nationals, the bank account now stands at \pounds230 but
the bill for the Nationals is reportedly en route along with
one from RRPC from a previous competition. 

The matter of the payment of the Indoor Nationals bill arose
- Mark said he was going to point out in the strongest terms
to the NTSA that we had paid the bill and they had the
money in their account when the comment was entered in the
NTSA's minutes.

\task{Mark}{Complain to the NTSA about defaming our name
regarding bills.}

\topic{CRO Report}
Alan reported the new halogen floodlamp was installed and he
would appreciate comment on the positioning of same.
Applications for removal orders had been made and received
for the Squad training and the DURC Open. The lead on the
range had been sold for \pounds72. 

\topic{A\&E Report}
John was not present and so no report was given.

\topic{Offences against the state act (1998)} 

Conor has conferred with officials from the Dept. of Justice
and we are exempt by previous OATS Acts, the exemption is
thus contained in section 12 sub-section 4 of the 1998
amendment. Thus we do not violate the Offences against the
State act five nights a week.

\topic{Rifle Storage}
Mark gave a brief account of the events following the meeting
between John Keeney, Pat Moray and Tim Cooper. Originally to
arrange the ammunition accounting procedures, Pat then sprang
the demand to remove all privately held rifles from the
College and refused to negotiate or further discuss the
matter, either at the meeting or later in private with John.
Mark reported that a meeting with John, Pat and Terry
McAuley, Director of Sport, was arranged for next week. Mark
also reported that in light of the circumstances he was
keeping his new rifles at home for the moment. 

Mark pointed out that while Pat had no legal ability to seize
rifles, no liability for privatly owned rifles and no work
imposed on him by their presence, we had a serious problem on
our hands and treading cautiously was necessary. John was
the point man for this set of negotiations and the rest of us
should steer clear of Pat for the moment. 

Options were discussed. Buying a new gunsafe for privately
owned rifles only was suggested; Mark reported John thought
that that would not work with Pat. It was pointed out at the
same time that a new gunsafe was needed on the range anyway
to take the remaining rifles from Front Arch to the range.
The accounting problems with the ammunition were seen as the
most likely source of Pat's irritation. It was suggested by
Mark that it was likely that Pat had picked what Pat had
thought was a minor irritation to us as a punitive measure,
but he had in fact chosen a measure that was far too useful
for us to give up. 

The final consensus was that a serious honest discussion had
the ability to sort the mess out as fast as possible. If not,
we had a very good case to take to the Provost, in that we
have been in college since 1840 (since 1962 in the modern
form); Pat has never had objections prior to this; The Gardai
have assured us they have no problems with the arrangements
whatsoever; Every shooter in DURC with a privately owned
rifle is either a National Champion or (in Steven's case) a
very experienced shooter who would be a National Champion if
he wasn't from another country. Mark also pointed out that
the facility to allow experienced members to own their own
rifles was too important to give up as it allows new shooters
to invest in their own equipment with a minimum of problems.
It was also pointed out that backing off the issue would lead
to further measures, such as Pat pointing out that Air rifles
were safer as they can't shoot through the ceiling of the
range into the paint shop overhead and that therefore he
would no longer allow .22s in college. 

\topic{Review of the Nationals}
The ``buddy'' system proved to be excellent, with Mark,
Conor and Alan testifying to it's usefulness. (John had
earlier agreed with this appraisal). It was agreed to keep it
as the standard procedure for competitions.

The scopes were mentioned as being unsuitable for 50m,
several are broken and do not focus well; all are useful at
25yds but near-useless at 50m with shot holes being almost
invisible. Alan agreed to try to fix some of the scopes. Mark
reported an interesting phenonomen with his scope, in that it
imparted a 45 degree rotation to the image through an unknown
mechanism. 

\task{Alan}{Attempt repair of club scopes.}

The Code of Conduct document had not been prepared in time
for the Nationals due to Steven's departure for the Island
Games. Mark agreed to prepare it for the DURC Open.

\task{Mark}{Prepare code of conduct for DURC before Open.}

The pre-competition team talk was mentioned and accepted as a
good idea. It was agreed that it should be held as standard
procedure for people attending competitions with DURC,
usually on the friday beforehand on the range. Topics to
mention in the talk were listed as: the course of fire for
the competition; characteristics of the range; logistical
arrangements; signing of the code of conduct and discussion
of same; techniques for shooting in wind if appropriate; and
any other pertinant topics. Alan was concerned that the level
of information might be too shallow, a little knowlege being
a dangerous thing. Mark retorted that no information was a
lot more dangerous. The level of information was agreed on as
being something that required observation.

\topic{Events Calendar}
Deferred due to the lack of a college almanack for the next
academic year.

\topic{DURC 50m Open}
Mark reported that Shilen have donated a voucher for a turned
barrel blank for a prize. It was agreed this was an excellent
prize and it was put up as first prize in the championship.
The entry fees were discussed and set at \pounds15 per
person for entering both the english match and the rapid-fire
and the barbecue. It was estimated that 20 such entrants
would be the break-even point for the event; DURC entrants
not included as DURC members pay \pounds5 apiece. It was
agreed to charge the sporter people \pounds3 each for the
barbecue on an informal basis on the day. Thus the total
budget for the event is \pounds300.

\task{Mark}{Confirm NTSA levy amounts.}

Publicising the competition was discussed, Mark reported that
it was in the NTSA events calendar, on the NTSA website, that
it had been announced at the Nationals during the Prone and
3P matches, and that it was also in the current Marksman
which had gone to press that morning. Sending a personal
invitation to shooters was considered and deemed a good idea,
as 30 letters would cost \pounds10 and one entrant would pay
for it and more. Mark suggested writing to N.Ireland
shooters, mentioning the first prize and an offer to loan
club rifles/barrels for the competition to these shooters to
get around the problems with licencing. This was deemed an
excellent idea. 

\task{Mark}{Write to (and phone) clubs to announce the DURC
Open}
\task{Mark}{Send personal notices of the DURC Open to various
shooters}

The option of McRae handicap scores for the rapid-fire
competition was mentioned by Mark but felt to be a bad idea
as the handicaps were based on slow-firing not rapid-firing
and so the option was dismissed.

The logistics of the barbecue were discussed. Mark announced
he had notes on vegetarian options, and he went through the
notes from last year's BBQ. He also pointed out that we had
gone over a budget last year before he was informed of the
budget and that he was tired of being reminded at every turn
as it was unfair for one person to take responsibility for
doing a task and everyone else to then criticise them when
they did no work at all. The menu for this year's BBQ was
discussed and a budget of \pounds100 agreed on for the food.
Conor proved to have some culinary talent and was recruited
as deputy chef, Mark pointing out that he had gotten sick
from sunstroke last year as a result of not having someone to
take turns at the BBQ last year.

\task{Mark}{Arrange BBQ.}

The prizes were then extensivly discussed and it was decided
that: First place in the championship would get the shilen
barrel and the shooter's name would be engraved on a
perpetual shield, to be displayed in the shooter's club for
the year. Second and third places were to be picked on a
shopping trip to the trophy shop in Frederick St. The
rapid-fire competition would use wine as prizes. Conor
volunteered to arrange this due to his contacts in O'Briens.
Sponsorship was mentioned at this prospect. Wine was also to
be the prizes for class A. The class B
prizes were to be the remaining crystal from the DURC air
open; class C was to be marble or other plaques, and class D
was to be either medals or plaques depending on stock
available in Frederick St. 

Mark pointed out at this stage that we should invest in our
own trophy centers next year. Alan also announced that if he
managed to get funding for a rapid prototyping machine for
his postgraduate work, that he would make next year's prizes. 

Mark suggested a teams approach as in the Nationals - that
the best 3 in each club have their scores tracked and the
best club announced but not with prizes. This was agreed,
with Conor suggesting we massage the figures to put DURC in
the best light, by announcing averages or total gunscore or
whatever. 

Mark announced he would talk to Nick West about the
classification scheme, which has problems in that it is
classifying outdoor shoots based on indoor results, which is
unfair.

\task{Mark}{Appeal classification scheme to NTSA.}

Ben and another volunteer were to go on a shopping trip for prizes in
Frederick St with a budget of \pounds100. 

\task{Ben\&Volunteer}{Go shopping for prizes in Frederick St.}

Logistics were then discussed. It was agreed that Mark, being
closest to FSC, would drive out to FSC on sunday morning with
the BBQ, food, his laptop computer, the targets, cashbox,
guest book and his rifle\&gear, so that the competition could
begin by 0930.

Alan and Ray (and maybe Peter Byrne) would drive out from
DURC later with the rest of the rifles and equipment, along
with the prizes, guages and ammo boxes for the rapid-fire in
case any competitors had none - it being agreed to use the
10-round ammo boxes for safety reasons. Ben agreed to help
score targets, but it was agreed that a second volunteer was
needed. 

1600 in DURC on the friday before the competition was set as
the time for people to pre-pack and verify they had all of
their gear. People packing their own bags (Ray, Alan, Mark,
Steven) were to leave lists of the gear they had packed so
that other people could cross-check instead of searching the
range for gear that was allready packed. 

\topic{ISC Children's code of ethics}

Mark reported that the ISC had released their code of ethics
for children in sport and that it applied to us and required
us to make constitutional changes and appoint two new
officers - a children's officer and a liason officer between
the club and the health board and other statuory bodies. It
was agreed to appoint these when it became necessary.

\task{Mark}{Find out more details regarding ISC's new code of
ethics.}

\topic{Affiliation to the NTSA}
Mark also reported that discussion had taken place in the
last NTSA meeting regarding the new policy of individual
membership of the NTSA and their umbrella insurance policy. A
discussion about insuring items twice took place, Mark
pointing out that it was legal if the two policies applied in
different physical areas (ie, inside and outside college).
Mark stated he felt the individual membership idea would go
ahead as we didn't have to clout to stop it; that it would
probably be \pounds5 per student and that it would be
possible to arrange that the first competition did not
require membership. This was accepted; though Alan wondered
if we needed to pay this fee for our members. Mark said UCD
did not, but he felt we should as we can't transfer the
money from one grant area to another easily while UCD
can. Ben asked about the billing arrangements - the start or
end of year or in dribs and drabs? And could a flat fee be
negotiated? Mark agreed to find out. The inevitable query of
``what does the NTSA do for us'' was asked and Mark tried to
outline points - the basic one being that without the NTSA we
don't have a national sport or a national squad. 

\task{Mark}{Negotiate a good arrangement on behalf of DURC in
affiliations.}

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\begin{center}
\fbox{ \large \sf \bf T.B.N.O.B.T.M.W.D.C.}
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\vspace{4ex}
\begin{raggedleft}
\rule{4in}{0.01in}\\
Steven Watterson, Club Captain\\
\vspace{4ex}
\rule{4in}{0.01in}\\
Mark Dennehy, Club Secretary\\
\end{raggedleft}

\newpage
\begin{center}
\fbox{ \large \sf \bf Tasks agreed on at meeting}
\end{center}
\vspace{4ex}
\listoftasks

\end{Minutes}
\end{document}
