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%	Committee Meeting Minutes
%	Academic Year 2000/2001
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%	Mark Dennehy
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\begin{Minutes}{Minutes of the 8th Committee Meeting of the Dublin University Rifle Club - Freshers Week Meeting}
\participant{
Steven Watterson \textit{(Captain)},\\
Benjamin Jones \textit{(Treasurer)},\\
Mark Dennehy \textit{(Secretary/Match Secretary)},\\
John Keeney \textit{(Ammo\&Equipment Officer)},\\
Alan Smyth \textit{(Chief Range Officer)}\\
}
\minutetaker{Mark Dennehy}
\moderation{Steven Watterson}
\missingExcused{
Conor McDermottroe \textit{(Public Relations Officer)}\\
}
\missingNoExcuse{
Jason Sibley,\\
Deirdre Ninaber \textit{(Ladies' Coordinator)}\\
}
\minutesdate{10 September 2001}
\starttime{1800}
\endtime{2030}
\location{DURC Rifle Range
}

\cc{
DURC Committee\\
}

\maketitle

%-----------------------------------------------------------------------

\topic{email}
A discussion on the \texttt{rifle.club@tcd.ie} address was
had. John is to forward email to Steven from this address
despite the high level of spam in the email. Mark doesn't
think he is getting the email from John's redirect.


\topic{Freshers' Week Preperations}

It was decided to start shooting as soon as possible in term,
beginning the first week of term. Cathy's \textit{Demo week}
is concurrent with this and so it was discussed. Ben is
unsure what DUCAC is planning as regards this and so will
talk to Cathy about it. 

\task{Ben}{Find out about the demo week from Cathy}
\marginpar{\it\footnotesize
At this point Ben noted that ``We're Cool''.
}

The venue for the demo week was thought to be problematic as
it was out-of-the-way and the timing clashed with the start
of lectures.

John suggested we push for membership from second-year and
higher students. Postgrads for example, are not usually in
clubs. Steven pointed out that that was due to postgrads
having lives and committments allready. Ben suggested we get
the GSU to remind postgrads about the clubs available to
them instead of a hard sell approach, as those avoiding
Freshers Week are doing so for a reason. Steven pointed out
that covering other gates is a drain on resources as we need
four people on the stand. 

We also need to find out the days for registration for
different faculties to try to predict manpower requirements
for busy days (\textit{ie.} Science/Engineering days).

The Safety Meeting was discussed. It was agreed to have it as
a basic introductory meeting, to keep it short (under 20
minutes) and to have it on time as last year saw a theatre
full of people and no club people until Ben arrived late. It
was decided to bill the meeting as an Introductory Meeting to
make it seem more friendly. 

The range needs more decoration as it seems a bit too focused
at present and not congenial to relaxation. This was decided
to be something that could be discussed later however.

The Introductory Meeting was to be scheduled for as soon as
possible - Friday of Freshers' Week was thought to be too
conflicting a date as most people have social engagements, so
Monday thereafter was selected. Mark is to book the theatre.

\task{Mark}{Book a lecture hall for the Introductory Meeting}

The content was to be Basic Safety, a demonstration of
standing and prone shooting, which Steven volunteered for
(Mark having done so last year), we would show targets and
photographs and so forth, and then retire to the range for
the reception. 

The reception's expenses came up as an important point. Beer
for this function is expensive - on the order of 10-12 crates
were consumed last year. Selling the beer was discussed to
offset costs, but Mark pointed out that DUCAC would frown on
this so the idea was ruled out. 

Membership fees were discussed. Steven was concerned that we
not price ourselves out of the market. Ben says that we have
to find out what the DUCAC levy is this year and change
according to that. 
\task{Ben}{Find out what the DUCAC levy will be this year}

Steven suggested different fees for new and returning
members, with returning members paying a higher fee - this
was however opposed on the grounds that the return would be
minimal due to our turnover, but the higher fee would not be
taken well by casual shooters. The idea was dropped when the
return turned out to be on the order of \pounds20.

Mark noted that we need to be lobbying DUCAC for a higher
grant now with the data collected on expenses for the past
year. This was agreed with, but no specific tasks were
identified.

Regular social meetings were discussed as being a sorely
needed feature in the Club's setup. Steven suggested that
during Freshers' Week that we meet every night in a pub and
have an open invitation for members to join us there. Despite
plees of financial and liver-based concern, this was agreed
as necessary. It was decided to announce this with a sign on
the stand when Mark pointed out that it did sound like a lame
chat-up line to mention it when lobbying for members.
It was decided that this would then be a regular social event
during term. Logistical discussions ensued - the final
decision was that a set time (Thursdays at 2000) would be
announced, and that off-duty ROs and members would meet
there, to be joined by the on-duty ROs as time permitted. The
on-duty ROs would remind members shooting that night that
they could retire to the Pavillion bar afterwards for this
event. 

Membership cards were discussed and agreed on as a good idea,
though without the photographs from last year as the camera
was an extra security risk on the stand. Alan is to try
printing on card from his office printers to try to reduce
the cost of printing the cards.

\task{Alan}{Experiment with printing membership cards}

The stand rota and the range rota for the week were to be
drawn up by the CRO. All ROs are expected to pull duty during
the week.

\task{Alan}{Draw up range and stand rotas}

Steven proposed the idea of opening the range during
Freshers' week for introductory shooting. This was agreed to
be an excellent idea, and after some debate it was agreed to
shoot Air Rifle, the pellet cost being included in the
membership fee as it was negligible. The idea was that
someone would join at the stand, get their membership card
and come down to the range, where they would get to shoot air
rifle under supervision (one RO to a shooter, and the RO
loads the rifle). Only two people to shoot at a time to allow
the ROs to monitor on a one-to-one basis. The range was to
open as the stand opened and close as it closed (after the
stand closed, there could be a problem with students drinking
and wanting to shoot afterwards). 

Squad training was deferred from discussion as Steven has
been thinking about reorganising the squads and wants more
time to arrange his thoughts.

The topic of sporter rifle was raised - should we keep it for
the coming year? Alan was for keeping it as it was fun, easy,
and therefore good for beginners. Ben agreed as people liked
the discipline. Mark said he had no problem with supporting
it but only if the Club was serious and attended competitions
- that otherwise it was a waste of time and resources. After
spirited debate it was agreed that we would keep sporter,
giving it a shared day with smallbore rifle, and that we
would go on one training day and one competition as a trial
during the year. It was however, stated that smallbore
shooting was to begin with prone rifle to learn to shoot and
then progression to standing shooting could be made for
reasons of safety. RO training in sporter was also required. 

Competitions were then discussed, specifically the procedures
for inviting people to attend. Limiting attendance to those
we could carry by car on a squad-based system was discussed
and dropped. It was agreed that limited teams would attend
competitions in international venues such as EARC, Comber,
XB, or the Isle of Man, but 'local' competitions at RRPC,
FSC, MRC, DRC, BRC, UCDRC and WTSC were all reachable by bus and so
were not a problem for extra people. However, a basic
competency level is to be required before attending, and a
Code of Conduct will have to be signed by each attendee. 

The scheduling of disciplines was discussed and the decision
was as follows:
\begin{tabular}{rl}
\toprule
Monday&Air Rifle\\
Tuesday&Prone Rifle\\
Wednesday&Air Rifle\\
Thursday&Prone Rifle/Sporter Rifle\\
Friday&Seasonal :\\
&Air Rifle during Air Rifle season\\
&Prone Rifle during Prone season\\
\bottomrule
\end{tabular}

Ammunition needs to be ordered. A long discussion was held on
this topic and that of financial arrangements. The problem is
that we need to raise nearly \pounds800 in seed money to
purchase 10,000 rounds of T22 and Master ammunition -
thereafter sales of that ammunition can raise the money to
buy the next batch. A loan from DUCAC was ruled out as it
would need to be a recurring loan and not a one-time
arrangement, and it was not possible to be sure that the loan
would be paid according to the academic year timetable. No
method of raising that capital was thought of though. Mark
suggested we ask for sponsorship from ammunition companies in
the form of ammunition, though this was a short-term
solution. 

\task{John}{Talk to Millards and other ammunition dealers
regarding prices}
\task{Steven}{Send John a copy of his list of dealers}

Three-position Air Rifle was brought up. WTSC and the PDF are
planning on introducing this discipline and UCDRC have been
considering it. It is a useful 3P training tool and Steven
and Mark support it's introduction but it will have to wait
until later in the year due to the extra RO training
required. 

Steven brought up the .22 blocks. He felt they were not
necessary. This was disagreed with on the grounds that it
does give a weeks grace to a rank beginner to acclimitize to
the rifle, trigger, sights and the general feel of shooting.
Also, sling adjustment for a pain-free position is a
nontrivial task and not best attempted from the beginning.
However, it was agreed a replacement was needed - Mark
pointed out that the current blocks are a safety hazard, both
from hernias and ricochets. It was agreed a simple rest was a
better solution, and possible designs were discussed but
nothing was agreed upon. 

Financial concerns were revisited. Steven compiled a list of
the expenses incurred in our social events and expressed
concern at the total. It was agree that costs must be cut -
functions should run on a BYOB footing for smaller functions
such as the grudge match with the DU fencing club. The
Committee lunch was however, defended as relatively
sacrosant - however Roly's Bistro was ruled out as a venue
\smiley.


\marginpar{\it\footnotesize
2020: John, Alan leave
}

RO Credits and finances were discussed. Ben agreed to include
RO Credit reports in his weekly Treasurers report. Penalties
and limits on credit were discussed but no final decision
made other than the decision that a change is badly needed
due to abuse of the RO Credit system by the ROs. Suggested
remedies included charging interest on credits above a
threshold or refusing more credit than a set level. The
problem of enforcing these rules was discussed.

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\begin{center}
\fbox{ \large \sf \bf T.B.N.O.B.T.M.W.D.C.}
\end{center}

\vspace{4ex}
\begin{raggedleft}
\rule{4in}{0.01in}\\
Steven Watterson, Club Captain\\
\vspace{4ex}
\rule{4in}{0.01in}\\
Mark Dennehy, Club Secretary\\
\end{raggedleft}

\newpage
\begin{center}
\fbox{ \large \sf \bf Tasks agreed on at meeting}
\end{center}
\vspace{4ex}
\listoftasks

\end{Minutes}
\end{document}
