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%	DURC Committee Meeting Agenda
%	Mark Dennehy
%	September 2000
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\section{New Treasurer}
Sharon Wall has had to bow out of the treasurer's job, and we need a
replacement. John Keeney, Alan Smyth, Willie O'Connor and myself agreed
that Ben Jones was the best candidate and he has agreed to take up the
post. We just need to ratify this.

\section{Committee Duties}
A major problem for the last few years has been job descriptions, with
tasks either being done by several people or not being done at all
because no-one thinks that it's their job. We need to have well-defined
roles and responsibilities to counter this. 

\section{Range Officer Responsibilities}
We need a clearly-defined list of these.

\section{Booking Details}
There are some changes in policy this year regarding detail booking,
concerning no--shows, booking a double detail and safety briefings, as
well as the question of Range Officer's booking details.

\section{Squads}
The competitive squads are to be reintroduced this year, and policy
regarding them must be discussed.

\section{Safety}
Discussions on safety procedures on the range have led to the suggestion
that we not allow members to shoot until they have attended either the
Safety Meeting on the 9th or a Safety Briefing. This would be a 20minute
or half-hour session given by an experienced RO (we'll have a list of
those that we think are qualified and they'll have a duty roster), and
then and only then do they get their ID card and are allowed to shoot.
If they book their first detail after the safety briefing, fine. 
Safety Briefings would be held on a weekly basis (more during busy
periods, as required) unless noone was on the list for attending in
which case it's obviously not held. We need a basic syllabus for this.

\section{New Range}
What's happening, what are the plans, etc.

\section{Budget 2000/2001}
Possible options for Capital Grant, eg. Pistols or Aluminium Stocks 
for older rifles. Requirements for club operations for the year,
including competitions. 

\section{Range Officer Recruitment}
We need ROs. How are we going to get them ?

\section{Committee co-opting}
We're short at least one person. Who will replace them ? Do they need
to be replaced ? Have we enough manpower for the year ?

\section{RCMS}
The Rifle Club Management System is a database and PHP-based system
I've been working on for a few months now in my spare time. Basically
the argument is that the current procedures we use, while they do work,
won't be efficent enough to cope with the workload on the new range,
where we have *very* limited time and a lot more people to cope with. 
(currently, we handle at most 3 people every half-hour. If we get the
new range we want, that's going to rise to 25 people every half-hour.)

\section{Revision of procedures for the new range}
Is there anything we need to note for this ?

\section{Policy Changes for the upcoming Year}
Any other policy changes that we need to decide on before the year
begins.

\section{Fresher's Week}

The major topic for this committee meeting is the membership drive for
Fresher's week.

\subsection{Bodies}
We need volunteers and a rota system.

\subsection{Power}
We need a power line to the stand to play videos, use the SCATT and so
on. Pat Moray seems approachable, he wants us to talk to the Buildings
Office about it.

\subsection{Content}
Posters, Stickers, the construction of the stand.

\subsection{Leaflet}
Approve content, start to print.

\subsection{Members' Handbook}
Content to be approved (and written!), 
including a page with people's (committee and
ROs) photos and a quick blurb, eg. \textit{"Alan Smyth, started shooting in
1995, class B smallbore rifle, class C air rifle, has won his section of
the air nationals and smallbore nationals, currently the DURC
secretary."} That kind of thing. 


\subsection{ID Cards}
There's a design for ID cards for the members. It's available on the
web for comment : \textit{http://www.tcd.ie/clubs/rifle/IDCard.pdf}
The picture is taken with a digital camera during freshers' week and
with a webcam thereafter on the range. The card is generated
automatically and laminated, and given to the member after they attend a
safety meeting (see above). There is a DURC ID number on the card in the
form \textit{year.member\_number}. That will be used by the
computerised management system that's being developed.

\subsection{Laminator} 
We need to buy one.

\subsection{Webcam}
We need to buy one.

\subsection{Membership Forms}
The old membership forms from last year seemed to work quite well, but
have since been tweaked by myself and Keith. 




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